PSOM Extramural
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool known as Research, Interests, and Activities (RIA). You will receive an email prompting you to complete your annual extramural disclosure for the previous calendar year. As in years past, you will be asked to report on various items that may require you to reference documentation associated with your extramural activity.
The University of Pennsylvania and Penn Medicine require that members of the faculty, academic support staff, Penn Medicine Clinicians, Penn Primary Care, clinical faculty, and adjunct faculty who are compensated and/or participate in research comply with all policies and procedures and federal regulations relating to extramural consultative and business activities and conflict of interest. Accordingly, you are required to disclose all extramural activities during your employment at the University of Pennsylvania during calendar year 2023 (January 1, 2023 through December 31, 2023) through the web-based reporting system by July 29, 2024.
Please note that you are required to complete the disclosure even if you had no extramural activities in the calendar year 2023. Simply answer “no” as appropriate.
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool that many of you already use, known as Research, Interests, and Activities (RIA). You can access this tool using the following link and you will be prompted to sign in using your PennKey and password: https://apps.research.upenn.edu/login
The reporting period is a full calendar year. For example, January 1, 2023 through December 31, 2023.
All paid and unpaid activities that are not part of the faculty member’s assigned duties at Penn Medicine. Examples of extramural activity include, but are not limited to:
You are not required to disclose any of the following:
No, the reporting requirement only covers outside work in the area of expertise for which the faculty member is employed by the University of Pennsylvania. For example, a surgeon who is compensated for playing the piano in a local restaurant on Saturday night or who is paid to referee youth soccer games does not need to report such work. However, faculty members’ outside activities (whether paid or unpaid) may not interfere with the performance of their responsibilities.
Yes, the exact dollar amount paid to you for extramural services is required to be reported. If you are unsure as to the exact dollar amount, an accurate estimation is required.
The extramural disclosure form is to be completed based on the date communicated to you each year. For 2023, the form is due by July 29, 2024.
Please be aware that on Aug. 1, 2013, the Centers for Medicare & Medicaid Services (CMS) began collecting industry payments data under the Physician Payments Sunshine Act (Sunshine Act). The payments that are reported to the federal government and published on a public website by CMS include consulting fees; honoraria; gifts; compensation for food, travel, education, or conferences; research funding; stock or stock options; investment income; royalties; and licenses. We would strongly encourage you to review the reported data to ensure its accuracy.
No, work supported by grant or contract funds awarded to the University of Pennsylvania or CHOP does not constitute extramural activity.
No.
Yes, University policy requires reporting every year.
No, while this annual form is retrospective in nature, the University IRB and the Office of Research Services (mandated by NIH) may ask you to fill out other electronic forms related to your financial interests in real time if you apply for a grant or a clinical trial. Those forms need to be filled out accurately and completely.
All extramural activities should be reviewed with the Department Chair in advance of accepting the engagement.
If, after reading the questions on the disclosure form, you are unsure as to whether or not you should report an outside activity and/or financial interest, then you should err on the side of caution and disclose the information. If an issue should arise in the future, having reported the activity/relationship offers some protection to you and the University in terms of how the matter is perceived by others. Failure to report an activity, relationship, and/or financial interest may be misinterpreted as a desire to hide the activity. No one is criticized for “over-reporting.”
Faculty members are permitted to consult up to one day per seven-day week on outside activities or consulting work, with advance permission from the Department Chair. Ten hours of activity equals one day.
Yes.
Yes, all extramural activities should be reported regardless of the day of the week or time of day when the services were performed.
If a faculty member gives CME lectures for a pharmaceutical or device company, but the lectures are coordinated by a separate lecture arrangement/CME company which pays for expenses and sends 1099 forms to income recipients, then the faculty member should report pharmaceutical or device company on his/her annual reporting form if the payment source is easily attributable to that company, even though a 1099 was received from the separate lecture/CME company.
Yes, information about fiduciary roles is required to be reported.
Yes, self-employment or ownership and operation for a for-profit business should be reported regardless of profit or loss, if the business is related to your profession as a faculty member.
Yes, you should report all consulting and outside activities regardless of whether the organization is an LLC, etc.
Currently the University does not require the reporting of travel or hotel expenses that are paid as direct reimbursement for costs incurred by the faculty member.
No, mutual funds are excluded from reporting.
Modest and incidental use of University resources (such as telephone, e-mail, photocopier, etc.) is permitted for extramural activities of faculty and staff. However, any activity that utilizes Penn’s resources, e.g. laboratories, clinical facilities or patients, is not extramural. If more than modest and incidental use of University resources is needed or desired, it is the obligation of the individual to contact the Department Chair to arrange (in advance) for proper compensation to the University if the Department Chair determines that the activity is appropriate. University staff should not be utilized in connection with extramural activities.
Yes, since service as an expert witness does take time away from your primary responsibilities as a faculty member, the time devoted should be considered and reported as an extramural activity.
Yes, please support@research.upenn.edu with any questions.
Questions? Contact support@research.upenn.edu
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool known as Research, Interests, and Activities (RIA). You will receive an email prompting you to complete your annual extramural disclosure for the previous calendar year. As in years past, you will be asked to report on various items that may require you to reference documentation associated with your extramural activity.
Live support is available through Zoom from 12PM to 1PM on Tuesdays and Thursdays starting July 2nd.
The University of Pennsylvania and Penn Medicine require that members of the faculty, academic support staff, Penn Medicine Clinicians, Penn Primary Care, clinical faculty, and adjunct faculty who are compensated and/or participate in research comply with all policies and procedures and federal regulations relating to extramural consultative and business activities and conflict of interest. Accordingly, you are required to disclose all extramural activities during your employment at the University of Pennsylvania during calendar year 2023 (January 1, 2023 through December 31, 2023) through the web-based reporting system by July 29, 2024.
Please note that you are required to complete the disclosure even if you had no extramural activities in the calendar year 2023. Simply answer “no” as appropriate.
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool that many of you already use, known as Research, Interests, and Activities (RIA). You can access this tool using the following link and you will be prompted to sign in using your PennKey and password: https://apps.research.upenn.edu/login
The reporting period is a full calendar year. For example, January 1, 2023 through December 31, 2023.
All paid and unpaid activities that are not part of the faculty member’s assigned duties at Penn Medicine. Examples of extramural activity include, but are not limited to:
You are not required to disclose any of the following:
No, the reporting requirement only covers outside work in the area of expertise for which the faculty member is employed by the University of Pennsylvania. For example, a surgeon who is compensated for playing the piano in a local restaurant on Saturday night or who is paid to referee youth soccer games does not need to report such work. However, faculty members’ outside activities (whether paid or unpaid) may not interfere with the performance of their responsibilities.
Yes, the exact dollar amount paid to you for extramural services is required to be reported. If you are unsure as to the exact dollar amount, an accurate estimation is required.
The extramural disclosure form is to be completed based on the date communicated to you each year. For 2023, the form is due by July 29, 2024.
Please be aware that on Aug. 1, 2013, the Centers for Medicare & Medicaid Services (CMS) began collecting industry payments data under the Physician Payments Sunshine Act (Sunshine Act). The payments that are reported to the federal government and published on a public website by CMS include consulting fees; honoraria; gifts; compensation for food, travel, education, or conferences; research funding; stock or stock options; investment income; royalties; and licenses. We would strongly encourage you to review the reported data to ensure its accuracy.
No, work supported by grant or contract funds awarded to the University of Pennsylvania or CHOP does not constitute extramural activity.
No.
Yes, University policy requires reporting every year.
No, while this annual form is retrospective in nature, the University IRB and the Office of Research Services (mandated by NIH) may ask you to fill out other electronic forms related to your financial interests in real time if you apply for a grant or a clinical trial. Those forms need to be filled out accurately and completely.
All extramural activities should be reviewed with the Department Chair in advance of accepting the engagement.
If, after reading the questions on the disclosure form, you are unsure as to whether or not you should report an outside activity and/or financial interest, then you should err on the side of caution and disclose the information. If an issue should arise in the future, having reported the activity/relationship offers some protection to you and the University in terms of how the matter is perceived by others. Failure to report an activity, relationship, and/or financial interest may be misinterpreted as a desire to hide the activity. No one is criticized for “over-reporting.”
Faculty members are permitted to consult up to one day per seven-day week on outside activities or consulting work, with advance permission from the Department Chair. Ten hours of activity equals one day.
Yes.
Yes, all extramural activities should be reported regardless of the day of the week or time of day when the services were performed.
If a faculty member gives CME lectures for a pharmaceutical or device company, but the lectures are coordinated by a separate lecture arrangement/CME company which pays for expenses and sends 1099 forms to income recipients, then the faculty member should report pharmaceutical or device company on his/her annual reporting form if the payment source is easily attributable to that company, even though a 1099 was received from the separate lecture/CME company.
Yes, information about fiduciary roles is required to be reported.
Yes, self-employment or ownership and operation for a for-profit business should be reported regardless of profit or loss, if the business is related to your profession as a faculty member.
Yes, you should report all consulting and outside activities regardless of whether the organization is an LLC, etc.
Currently the University does not require the reporting of travel or hotel expenses that are paid as direct reimbursement for costs incurred by the faculty member.
No, mutual funds are excluded from reporting.
Modest and incidental use of University resources (such as telephone, e-mail, photocopier, etc.) is permitted for extramural activities of faculty and staff. However, any activity that utilizes Penn’s resources, e.g. laboratories, clinical facilities or patients, is not extramural. If more than modest and incidental use of University resources is needed or desired, it is the obligation of the individual to contact the Department Chair to arrange (in advance) for proper compensation to the University if the Department Chair determines that the activity is appropriate. University staff should not be utilized in connection with extramural activities.
Yes, since service as an expert witness does take time away from your primary responsibilities as a faculty member, the time devoted should be considered and reported as an extramural activity.
Yes, please support@research.upenn.edu with any questions.
Questions? Contact support@research.upenn.edu
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool known as Research, Interests, and Activities (RIA). You will receive an email prompting you to complete your annual extramural disclosure for the previous calendar year. As in years past, you will be asked to report on various items that may require you to reference documentation associated with your extramural activity.
Live support is available through Zoom from 12PM to 1PM on Tuesdays and Thursdays starting July 2nd.
The University of Pennsylvania and Penn Medicine require that members of the faculty, academic support staff, Penn Medicine Clinicians, Penn Primary Care, clinical faculty, and adjunct faculty who are compensated and/or participate in research comply with all policies and procedures and federal regulations relating to extramural consultative and business activities and conflict of interest. Accordingly, you are required to disclose all extramural activities during your employment at the University of Pennsylvania during calendar year 2023 (January 1, 2023 through December 31, 2023) through the web-based reporting system by July 29, 2024.
Please note that you are required to complete the disclosure even if you had no extramural activities in the calendar year 2023. Simply answer “no” as appropriate.
The annual extramural reporting tool is now seamlessly integrated with the research reporting tool that many of you already use, known as Research, Interests, and Activities (RIA). You can access this tool using the following link and you will be prompted to sign in using your PennKey and password: https://apps.research.upenn.edu/login
The reporting period is a full calendar year. For example, January 1, 2023 through December 31, 2023.
All paid and unpaid activities that are not part of the faculty member’s assigned duties at Penn Medicine. Examples of extramural activity include, but are not limited to:
You are not required to disclose any of the following:
No, the reporting requirement only covers outside work in the area of expertise for which the faculty member is employed by the University of Pennsylvania. For example, a surgeon who is compensated for playing the piano in a local restaurant on Saturday night or who is paid to referee youth soccer games does not need to report such work. However, faculty members’ outside activities (whether paid or unpaid) may not interfere with the performance of their responsibilities.
Yes, the exact dollar amount paid to you for extramural services is required to be reported. If you are unsure as to the exact dollar amount, an accurate estimation is required.
The extramural disclosure form is to be completed based on the date communicated to you each year. For 2023, the form is due by July 29, 2024.
Please be aware that on Aug. 1, 2013, the Centers for Medicare & Medicaid Services (CMS) began collecting industry payments data under the Physician Payments Sunshine Act (Sunshine Act). The payments that are reported to the federal government and published on a public website by CMS include consulting fees; honoraria; gifts; compensation for food, travel, education, or conferences; research funding; stock or stock options; investment income; royalties; and licenses. We would strongly encourage you to review the reported data to ensure its accuracy.
No, work supported by grant or contract funds awarded to the University of Pennsylvania or CHOP does not constitute extramural activity.
No.
Yes, University policy requires reporting every year.
No, while this annual form is retrospective in nature, the University IRB and the Office of Research Services (mandated by NIH) may ask you to fill out other electronic forms related to your financial interests in real time if you apply for a grant or a clinical trial. Those forms need to be filled out accurately and completely.
All extramural activities should be reviewed with the Department Chair in advance of accepting the engagement.
If, after reading the questions on the disclosure form, you are unsure as to whether or not you should report an outside activity and/or financial interest, then you should err on the side of caution and disclose the information. If an issue should arise in the future, having reported the activity/relationship offers some protection to you and the University in terms of how the matter is perceived by others. Failure to report an activity, relationship, and/or financial interest may be misinterpreted as a desire to hide the activity. No one is criticized for “over-reporting.”
Faculty members are permitted to consult up to one day per seven-day week on outside activities or consulting work, with advance permission from the Department Chair. Ten hours of activity equals one day.
Yes.
Yes, all extramural activities should be reported regardless of the day of the week or time of day when the services were performed.
If a faculty member gives CME lectures for a pharmaceutical or device company, but the lectures are coordinated by a separate lecture arrangement/CME company which pays for expenses and sends 1099 forms to income recipients, then the faculty member should report pharmaceutical or device company on his/her annual reporting form if the payment source is easily attributable to that company, even though a 1099 was received from the separate lecture/CME company.
Yes, information about fiduciary roles is required to be reported.
Yes, self-employment or ownership and operation for a for-profit business should be reported regardless of profit or loss, if the business is related to your profession as a faculty member.
Yes, you should report all consulting and outside activities regardless of whether the organization is an LLC, etc.
Currently the University does not require the reporting of travel or hotel expenses that are paid as direct reimbursement for costs incurred by the faculty member.
No, mutual funds are excluded from reporting.
Modest and incidental use of University resources (such as telephone, e-mail, photocopier, etc.) is permitted for extramural activities of faculty and staff. However, any activity that utilizes Penn’s resources, e.g. laboratories, clinical facilities or patients, is not extramural. If more than modest and incidental use of University resources is needed or desired, it is the obligation of the individual to contact the Department Chair to arrange (in advance) for proper compensation to the University if the Department Chair determines that the activity is appropriate. University staff should not be utilized in connection with extramural activities.
Yes, since service as an expert witness does take time away from your primary responsibilities as a faculty member, the time devoted should be considered and reported as an extramural activity.
Yes, please support@research.upenn.edu with any questions.
Questions? Contact support@research.upenn.edu
Want More Info? Try These
Available now, manage your grant portfolio using Grant Financial Management (GFM)!
GFM provides researchers and administrative staff a streamlined approach to managing budgets and projections for their sponsored projects. For more information use the button below where a brief video introduction to the system is available along with other resources.
This new application provides Faculty with a single location for the disclosure of outside interests and activities and a method of conducting research-relatedness assessments, thereby facilitating the obligations as required by certain funding agencies and supporting compliance with Penn policies. Specifically, this tool will help identify and manage Financial Conflicts of Interest (FCOIs) and includes FCOI training.
RIA integrates with and leverages data from existing Penn systems, including Penn Community, PennERA, HS-ERA, Inteum, and the Research Inventory System (RIS) to simplify the disclosure process.
